Sample

What a review package looks like.

A review package in the form customers get, for a made-up palletiser: a risk register with risk levels, the technical file, actions and a draft EU declaration. Download the Word files.

Download the review packageDownload the draft EU declaration

Machine profileWhat Verkio knows about the machine.

Machine type: Gantry palletiser with robot
Manufacturer: Exempelverken AB (fictional company)
Model: PX-500
Serial or manufacturing number: Not answered yet, sample
Your role: Manufacturer
Stage: Under design
Regulation: Machinery Regulation (EU) 2023/1230
Intended use: Palletising packaged cartons of up to 25 kg from an incoming roller conveyor. The machine is used in a fenced cell by trained staff.
Foreseeable misuse: Changing a pallet while the robot is running, and stepping into the cell through the pallet outfeed.

Risk registerEach risk with its measure, risk level and source.

The risk level is shown before and after the measure. Anything nobody has approved is marked DRAFT, and a row without a source shows as an assumption.

6 risks in the package. 1 rejected risk is left out.

1Crushing between the robot arm and the pallet rack
Normal operation · Mechanical · Changing a pallet
The operator enters the cell to change a pallet while the robot can still move.
Protective measure: A light curtain at the pallet outfeed that stops the robot, and a restart that stays blocked until the operator acknowledges from outside the cell.
Risk level High 11 → Low 6 · PLr d
Before: S3 F4 P4 A3 · class 11 · High
After: S3 F4 P1 A1 · class 6 · Low
Approved by Eva Exempel 2026-10-14.
Sources 1, 3
Approved
2Struck by the robot arm when entering the cell
Normal operation · Mechanical · Robot working cycle
Someone climbs over the fence or goes in through an unlocked gate.
Protective measure: Doors with locked safety switches and a fence at least 1,400 mm high.
Risk level High 11 → Low 5 · PLr d
Before: S3 F3 P5 A3 · class 11 · High
After: S3 F3 P1 A1 · class 5 · Low
Approved by Eva Exempel 2026-10-14.
Sources 2
Approved
3Unintended start during maintenance
Maintenance · Electrical · Replacing a drive unit
A service technician works at the motor while someone starts the cell from the control panel.
Protective measure: A lockable main switch with room for a padlock, and instructions for isolation in the instructions for use.
Risk level Medium 8 → Low 4
Before: S3 F2 P3 A3 · class 8 · Medium
After: S3 F2 P1 A1 · class 4 · Low
Sources 3
DRAFT
4Drawing-in between rollers and carton
Normal operation · Mechanical · Roller conveyor into the cell
A hand follows a carton in between the conveyor's rollers.
Protective measure: Finger guards at the conveyor infeed and a roller gap too small for fingers to be drawn in.
Risk level Medium 11 → Low 6
Before: S2 F4 P4 A3 · class 11 · Medium
After: S2 F4 P1 A1 · class 6 · Low
Sources 4
DRAFT · AI suggestion
5Hearing damage from a high noise level
Normal operation · Noise · Palletising
The operator works at the cell for a whole shift.
Protective measure: Measuring the sound pressure level at the workstation, and stating it in the instructions for use.
Assumption
DRAFT · AI suggestion
6The machine tips over during transport
Transport · Mechanical · Lifting with a forklift
The gantry is lifted with a forklift without its centre of gravity being marked.
Protective measure: Marked lifting points and the centre of gravity and weight stated on the machine and in the instructions for use.
Risk level Medium 9 → Low 4
Before: S3 F2 P4 A3 · class 9 · Medium
After: S3 F1 P2 A1 · class 4 · Low
Sources 4
DRAFT

The technical fileThe checklist, item by item.

Each item is rated Present, Partial, Missing or Not applicable, with a note and its documents. The rating shows where the material is, not that the machine meets the requirements.

An excerpt: 6 of the checklist's items.

1Description of the machine and its intended use
Rating: Present
The instructions for use describe the intended use and the limits for the load.
PX-500 Instructions for use.pdf
Approved
3Risk assessment, protective measures and residual risks
Rating: Partial
Two of six risks are approved. The rest are waiting for review.
DRAFT
4Drawings and diagrams
Rating: Missing
DRAFT · AI suggestion
6Standards and common specifications applied
Rating: Partial
The standards for safeguards and for the control system's safety functions are named in the instructions for use. The editions need checking.
PX-500 Instructions for use.pdf
DRAFT
12Instructions for use and marking
Rating: Present
The instructions for use are there. The nameplate hasn't been reviewed yet.
PX-500 Instructions for use.pdf
DRAFT
18Conformity assessment and CE marking
Rating: Not assessed
–

The actionsWhat is left, with an owner and a date.

Calculate and document the PL of the light curtain's safety function
The safety function in risk 1 has to reach PL d. Put the calculation in the technical file.
Risk 1
Owner: Eva Exempel
Due: 2026-11-06
Open
Measure the sound pressure level at the workstation
The measured value is needed for risk 5 and for the figure in the instructions for use.
Risk 5
Owner: No assignee
Due: 2026-11-20
DRAFT · AI suggestion

The draft EU declarationFilled in as far as Verkio knows, the rest in square brackets.

The declaration is the manufacturer's. The draft is marked DRAFT on every page and doesn't show that the machine meets the requirements.

Machinery

Product: Palletiser PX-500
Generic denomination: Gantry palletiser with robot
Model and type: PX-500
Serial number: [Serial number or batch]
Function and intended use: Palletising packaged cartons of up to 25 kg from an incoming roller conveyor.

Manufacturer

Name: Exempelverken AB (fictional company)
Address: [Full address, as in the marking on the machine]

Declaration

: This declaration of conformity is issued under the sole responsibility of the manufacturer.
: The manufacturer declares that the machinery above fulfils all the relevant provisions of Regulation (EU) 2023/1230 of the European Parliament and of the Council on machinery.

Standards and specifications

Harmonised standards: [Standard, edition and the date its reference was published in the Official Journal, and which parts if it was only partly applied]
Common specifications: [If any were applied, and which parts. Otherwise delete the line]

Conformity assessment

Procedure: [For example internal production control (module A)]
Notified body: [Name, number and certificate number, if a notified body was involved. Otherwise delete the line]

Signature

: Signed for and on behalf of the manufacturer:
Place and date: [Place, YYYY-MM-DD]
Name and position: [The person entitled to sign on behalf of the manufacturer]
Signature

Who approved whatThe package shows the reviewer and the date for every approved row.

2026-10-14Risk 1 · Crushing between the robot arm and the pallet rackEva Exempel
2026-10-14Risk 2 · Struck by the robot arm when entering the cellEva Exempel
2026-10-16Item 1 · Description of the machine and its intended useEva Exempel

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